At the CAD Room Ltd, we’re committed to protecting and respecting your privacy. This notice explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this notice from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this notice.
Any questions regarding this notice and our privacy practices should be sent by email to firstname.lastname@example.org.
How do we collect information from you?
We obtain information about you when you use our website, for example, when you contact us about our services, when a contract between you and us if formed or when you contact us about job applications.
What type of information is collected from you?
The personal information we collect might include your name, address, email address, and contact number. If you make an online enquiry to us, your details are not stored unless we supply a service to you or unless you submit a job application.
How is your information used?
We may use your information to:
- Process an order or supply requested services;
- To carry out our obligations arising from any contracts entered into by you and us;
- Notify you of changes to our services;
- To process a job application and notify you of any future opportunities available.
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
Principles for handling personal data
We ensure that any personal data we process follows the below principles:
- Processed lawfully, fairly and transparently
- Collected for specified, explicit and legitimate purposes
- Adequate, relevant and limited to what is necessary
- Kept for no longer than is necessary where the data subjects and identifiable
- Processed securely and protected against accidental loss, destruction or damage.
Who has access to your information?
We will not sell or rent your information to third parties, nor will we share your information with third parties for marketing purposes.
Third party service providers working on our behalf: We may pass your information to our third-party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
How you can access, update or remove your information
The accuracy of your information is important to us. If you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: email@example.com.
You have the right to ask for a copy of the information via a subject access request (SAR) and there will be no charge for the administration costs related to such a request. All SAR’s will be dealt with within 1 month of receiving the request.
You also have the right to ask for your data to be removed from our records on request, where there is no compelling reason for us to continue processing or storing it.
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information that we store is managed through a secure server which only authorised personnel have access to.
Non-sensitive details (your email address etc) are transmitted normally over the internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems and any breach of data security is reported to the information commissioner’s office (ICO).
We may analyse your personal information to perform a credit check when dealing with new business enquiries where credit terms are requested to form part of a contract.
Links to other websites
16 or Under
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.
Review of this notice
We keep this notice under regular review. This Policy was last updated in May 2018.